911 Data Entry Extension Instructions

Description:

The “911 Data Entry” extension is to help a user updating information for streets after digitizing them. Also, it has additional tools for managing associated tables. Following sections will provide more information and procedures.

 

Before Using Extension:

You should have the followings loaded in the ArcView Project:

1. Roads theme (911rds.shp)
2. Parcels theme (Parcels.shp)
3. Street Direction Table (strdir.dbf)
4. Street Name Table (strname.dbf)
5. Street Type Table (strtype.dbf)
6. Users Table (users.dbf)

 

Loading Extension:

• Make sure that the extension file (911_data.avx) has been copied to ESRI\av_gis30\ArcView\Ext32.
• Under File menu in the ArcView application, click the (Extensions…) menu item.

 

 

• In the Extensions Dialog, select “911 Data Entry”.

 

 

• Click “OK”
• A new Menu “911 Data Entry” will be added to the Menu Bar for the View window.
• Click the "Update Street Names" command to initialize the streets name table (see table managment below).

 

 

How to populate data for new digitized Road:

• Click the “Begin Session” command under the “911 Data Entry” Menu
• A dialog will be shown asking for a UserID.

 

• Select your UserId from the Combo-Box and click OK. If your ID is not shown, refer to the table management section for Users table update.
• Then, the “911 Data Entry Form” dialog will be displayed.

 

• Click on the line drawing tool shown at the far left of the dialog.
• Digitize a road on the view with Parcels.shp as backdrop.
• Select the proper road direction from “St Dir” Combo-Box.
• Select street name from “St Name” Combo-Box.
• Select street type from “St Type” Combo-Box
• Type the lower left address range of the road in the “L-Left” text box.
• Type the upper left address range of the road in the “U-Left” text box.
• Type the lower right address range of the road in the “L-Right” text box.
• Type the upper right address range of the road in the “U-Right” text box.
• Then, click the “Commit” button to transfer these data to the attribute table of the “911rds.shp” theme.
• Repeat this procedure for each road that you want to digitize.
• To close the dialog, click “End Session” command under the “911 Data Entry” Menu.

Note: This tool can be used also to update data for an existing road. To do so:

• Start the dialog as explained above.
• Select the road using normal ArcView select tool.
• Fill-in the dialog with new information.
• Click “Commit” button.

 

Tables Management:

This section provides maintenance information for the required tables.  These tables were not included as extension "Docs" because their values would be reset each time the extension was loaded.

1.      Users (users.dbf): This table contains the Users’ names and IDs. To update the table:

a.       Select “Update Users” menu item under the “911 Data Entry”.

b.      Update the existing information.

c.       If a new user has to be added, then from the “Edit” Menu click “Add Record”.

d.      Fill in the required information (i.e. Last_name, First_name and User_id)

e.       To save changes, click “Save Edits” from the “Table” Menu.

2.      Street Names (St_name.dbf): This table stores street names.  To update it, click “Update Street Names” from the “911 Data Entry” Menu. It will automatically extract street names from the “Parcels.shp” theme.

3.      Street Types (St_type.dbf): This table stores the street types. To update it, click the “Update Street Types” from the “911 Data Entry” and then follow proceedures similar to those for users.dbf.  This table has one field only (i.e. St_type).

4.      Street Directions (Street_dir.dbf): This table stores the street directions. To update it, click the “Update Street Directions” from the “911 Data Entry” and then follow proceedures similar to those for users.dbf. This table has one field only (i.e. Street_dir).